Partner Notification types: State Tax

Partner notification type reference rows for state_tax notifications.

Use this table to see all the current notification types with a brief description on what the messaging will include, the contents of its resource array, what triggers it, whether it is actionable or not, whether it is payroll blocking, and whether it expires.

Category	Title	Message	Resource entity types	Trigger	Actionable	Action Item	Payroll Blocking	Resolves?	Expires?	Template Variables
state_tax.ga_w4_filing	File %{employee_name}‘s G-4	The G-4 lets us withhold the correct amount of state income tax for %{employee_name}. Please mail a copy of their completed and signed Form G-4 to the Georgia Department of Revenue.	entity_type: “Employee”	Employee in GA sets withholding allowance to over 14, or employee is marked as exempt from GA state income tax	yes	Mail Form G-4 for employee	no	yes	no	{employee_name}
state_tax.mi_w4_filing	File %{employee_name}‘s MI-W4	The MI-W4 lets us withhold the correct amount of state income tax for %{employee_name}. Please mail a copy of their completed and signed Form MI-W4 to the Michigan Department of Treasury.	entity_type: “Employee”	Employee in MI sets personal and dependent allowance to over 10, or employee is marked as exempt from MI state income tax	yes	Mail Form MI-W4 for employee	no	yes	no	{employee_name}
state_tax.wa_lni_proactive_rcc_correction	Update %{employee_name}‘s risk class code	Their risk class code looks incorrect. We need this info to file and pay their taxes—update it as soon as possible. \n \nVisit the WA L&I website to find the codes assigned to %{company_name}. To clarify which employees should be assigned to each code, please call the agency at [phone].	entity_type: “Employee”	Invalid WA risk code, risk class codes have not been assigned to company by the Washington Department of Labor and Industries (L&I)	yes	Visit the WA L&I website to find the codes assigned to your company. If you aren’t sure which of your employees should be assigned to each code, please call the agency at [phone]. Assign employees to correct risk class code.	no	yes - will get resolved after 14 days and account_suspension.pending notification will be sent	no	{employee_name}, {company_name}
state_tax.al_sui_poa	Send a notarized Power of Attorney form for Alabama	To authorize us to take payroll-related actions on behalf of %{company_name} must submit a notarized Power of Attorney form in Alabama. This lets us pay and file unemployment taxes.	none	If company is liable for State Unemployment Tax Act (SUTA) in Alabama and PoA form has not been submitted yet	yes	Send PoA form for Alabama	no	yes	no	{company_name}
state_tax.ma_withholding_tpa	Grant access to the Massachusetts Department of Revenue account	To authorize us to take payroll-related actions on behalf of %{company_name}, grant us access to Massachusetts Department of Revenue account. This lets us monitor Massachusetts tax account info for changes, to help avoid notices, penalties, and interest.	none	When setting up state of Massachusetts and no access to account	yes	Give access to account	no	yes	no	{company_name}
state_tax.ga_state	Finish Georgia registration	%{company_name} needs to complete Georgia tax setup. We need one last detail before we can file tax returns.	none	Did not finish filling out Georgia tax setup info	yes	Finish filling out Georgia tax setup info	no	yes	no	{company_name}
state_tax.ma_ui_registration	Grant access to the Massachusetts Department of Unemployment Assistance account	To authorize us to take payroll-related actions on behalf of %{company_name}, grant us access to Massachusetts Department of Unemployment Assistance account. We can’t pay or file taxes without this access. \n \nPlease reach out to our support team for instructions and help.	none	When setting up state of Massachusetts and no access to account	yes	Give access to account	no	yes	no	{company_name}
state_tax.reopen_suspended_tax_agency_account	Reopen %{state} tax accounts and confirm the details	Contact the agency to reopen tax accounts. Then let us know by confirming the details of each account. If the details are incorrect and our payments are unsuccessful, penalties and interest may apply.	none	When reopening a new state for taxes either through a new hire or an employee address change, need to reopen state accounts	yes	Contact state tax agencies to reopen your company tax account, then confirm the details to make sure nothing has changed	no	yes	no	{state}
state_tax.ar_state	Finish Arkansas withholding registration	Finish Arkansas withholding registration. We need one last detail about Arkansas withholding before we can file tax returns.	none	Customer provides the Account ID (EIN). \nFirst payroll gets run. \nCompany gets unsuspended	yes	Provide us the last payment amount with the agency	no	yes	no	None
state_tax.co_city_tax_owners_field	Tell us about business owners and officers in Colorado	Some cities in Colorado require employers to pay occupational privilege taxes (OPT) for business owners and officers who are not included on payroll‚ tell us if this is applicable.	none	Customer has applicable taxes in Denver, Greenwood or Glendale	yes	Customer needs to suggest if they are liable for occupational privilege taxes	no	yes	no	None
state_tax.colorado_department_of_labor_and_employment_third_party_authorization	Grant Gusto access to the Colorado Department of Labor and Employment account	Grant Gusto access to the Colorado Department of Labor and Employment account. We can’t pay or file taxes without this access.	none	Company becomes eligible for unemployment taxes. \nCompany runs their first payroll. \nCustomer provides the Account ID (EIN)	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.colorado_paid_family_and_medical_leave_third_party_authorization	Grant access to the Colorado Family and Medical Leave Insurance account	Grant Gusto access to the Colorado Family and Medical Leave Insurance account. We can’t pay or file taxes without this access.	none	Applicable as long as customer has an active account with an agency	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.hi_ui_registration	Finish Hawaii unemployment registration	Finish Hawaii unemployment registration so we can pay and file quarterly returns.	none	Customer becomes eligible for unemployment taxes in HI.	yes	Customer needs to complete their registration in HI	no	yes	no	None
state_tax.id_complete_id_withholding_reg	Finish Idaho withholding registration	Create a Taxpayer Access Point (TAP) account and register with the Idaho State Tax Commission. This lets us pay and file income tax.	none	Applicable by default as long as customer has a presence in state	yes	Create a Taxpayer Access Point (TAP) account and register with the Idaho State Tax Commission.	no	yes	no	None
state_tax.mn_revenue_registration	Finish Minnesota withholding registration	Authorize Gusto with the Minnesota Department of Revenue, so we can pay and file taxes.	none	Gusto requests authorization once Account Number gets provided	yes	Customer needs to authorize Gusto with Minnesota Department of Revenue	no	yes	no	None
state_tax.mn_revenue_registration_error	Finish Minnesota registration	We couldn’t register ourselves with the Minnesota Department of Revenue, which means we can’t pay or file taxes. It’s okay‚ this should be a quick fix.	none	Gusto fails to request access to act on Customer’s behalf	yes	Customer needs to fix issues with their registration with the tax agency	no	yes	no	None
state_tax.mn_ui_registration	Finish Minnesota unemployment registration	Finish Minnesota unemployment registration so we can pay and file quarterly returns.	none	Customer becomes liable for unemployment taxes	yes	Customer needs to register with the tax agency	no	yes	no	None
state_tax.ms_needs_dor_letter_id	Finish Mississippi withholding registration	We need the Mississippi Department of Revenue Letter ID to complete your Mississippi withholding registration and file tax returns.	none	EIN (account number) gets provided by the customer or we retrieve it via agency.	yes	Customer needs to provide a letter ID	no	yes	no	None
state_tax.nm_complete_withholding_reg	Finish New Mexico withholding registration	Create a Taxpayer Access Point (TAP) account and register with the New Mexico Taxation & Revenue Department. This lets us pay and file withholding taxes.	none	An EIN gets provided by the customer or we retrieve it via agency	yes	A customer needs to register themselves with the agency.	no	yes	no	None
state_tax.nm_workers_comp_coverage	Indicate coverage under the New Mexico Workers’ Compensation Act	Indicate coverage under the New Mexico Workers’ Compensation Act so we know whether or not to pay the Workers’ Compensation Fee.	none	Applicable by default as long as company has a presence in the state	yes	A customer needs to answer the question whether they eligible for workers comp coverage	no	yes	no	None
state_tax.ok_tap_grant	Finish Oklahoma withholding registration	Authorize Gusto with the Oklahoma Tax Commission (OTC). This lets us pay and file withholding taxes.	none	Applicable by default as long as customer has a presence in state.	yes	Customer needs to confirm that they have provided Gusto with Oklahoma Tax Commission	no	yes	no	None
state_tax.ok_tap_registration	Finish Oklahoma withholding registration	Create an OkTAP passphrase and register with the Oklahoma Tax Commission (OTC). This lets us pay and file withholding taxes.	none	Customer confirms that they have provided us the OkTAP Approval access	yes	Provide a TAP passphrase	no	yes	no	None
state_tax.pa_sui_enrollment	Authorize Gusto for Pennsylvania Department of Labor & Industry account	Authorize Gusto for Pennsylvania Department of Labor & Industry account. Authorization lets us pay and file unemployment taxes, keep tax info up-to-date, and reduce the likelihood of a tax notice.	none	Company becomes eligible for unemployment taxes.	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.pa_withholding_tpa	Grant access to the Pennsylvania Department of Revenue account	Grant Gusto access to the Pennsylvania Department of Revenue account. This lets us monitor Pennsylvania tax account info for changes, to help avoid notices, penalties, and interest.	none	Gusto has requested a TPA access from customer.	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.pa_withholding_tpa_shared_secret	Enter Pennsylvania Department of Revenue account Letter ID	Enter Pennsylvania Department of Revenue account Letter ID. This is the first step to let us monitor Pennsylvania tax account info for changes, to help avoid notices, penalties, and interest.	none	Applicable by default as long as customer has a presence in state.	yes	Customer needs to provide a shared secret to Gusto. i.e. Letter ID, etc	no	yes	no	None
state_tax.tx_ui_registration	Grant access to the Texas Workforce Commission account	Grant Gusto access to the Texas Workforce Commission account. This lets us monitor Texas tax account info for changes, to help avoid notices, penalties, and interest.	none	Company becomes eligible for unemployment taxes. \nGusto submits an authorization request.	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.va_sui_authorization	Grant access to the Virginia Employment Commission account	Grant Gusto access to the Virginia Employment Commission account. This lets us monitor Virginia tax account info for changes, to help avoid notices, penalties, and interest.	none	Company becomes eligible for unemployment taxes. \nCompany runs their first payroll. \nCustomer provides the Account ID (EIN). “	yes	Customer needs to confirm that they have provided Gusto a TPA access	no	yes	no	None
state_tax.vt_submit_notarized_poa	Send a notarized Power of Attorney form for Vermont	Send a notarized Power of Attorney form for Vermont. This lets us pay and file unemployment taxes.	none	Company becomes eligible for unemployment taxes. \nA PoA form gets generated.”	yes	Sign a POA form	no	yes	no	None
state_tax.wa_lni_poa	Grant Gusto access to the Washington Labor & Industries account. We can’t pay or file taxes without this access.	Grant Gusto access to the Washington Labor & Industries account. We can’t pay or file taxes without this access.	none	A PoA form gets generated	yes	Sign a POA form	no	yes	no	None